General Information


Recording hours are 8:30 a.m. to 4 p.m. Mondays through Fridays, except holidays. Documents received after 4 p.m. will be recorded the next business day. Our mailing address and physical location are: Clatsop County Clerk, 820 Exchange St., Suite 220, Astoria, OR 97103. When mailing a request, please include the document number and the year of recordation. Please see recording fee schedule for recording and mailing costs. Please make checks payable to: Clatsop County Clerk. We cannot process your request without the correct payment.

Minimum Standards


Documents submitted for recording must be:

• Printed on sheets of paper no larger than 14 inches long and 8-1/2 inches wide.
• Printed or written in 8-point type or larger.
• Originals with original signatures and notary stamps; no photocopies (unless certified copies) or electronically-generated reproductions (especially of signatures or notary seals).
• Printed on paper of sufficient quality for photographic reproduction that will not permit “bleed-through” if printed on both sides.

First Page Requirements

• Document must be clearly titled with name(s) of transaction(s).
• Names of parties involved (grantor and grantee, mortgagee or mortgagor, assignor and assignee, claimant and lien debtor, etc.).
• Name and address of person to whom the instrument will be delivered after recording, preceded by the words “Return To."
• The address for tax statements must appear on the first page, or the document will be rejected (ORS 93.260).
• Consideration (dollar value).
• Judgment or warrant amount for Clerk Lien Record document
• A cover sheet containing all the required information may be recorded for an additional $5 fee.
• The Tax Assessor's Account Number and the Situs (physical) address of the property per Clatsop County Ordinance 091-2.
• If you choose not to provide both the Tax Assessor's Account Number and Situs (street) Address, a $20 fee (per document) may be paid Clatsop County Ordinance 091-2.

Legibility


If a document is rejected as “illegible” due to a notary and/or corporate seal or highlighting covering text, please re-do the document or consider the following options:

Legal Description Required Form

• Subdivision name, lot and block, or
• Book and page or instrument number of a recorded deed where the legal can be found.
• Assessor’s map and tax lot number or account number is not acceptable as a legal description.

Recording a Document

• You MUST provide a legible copy before your document is recorded.
• Any text of a document submitted for recording not sufficiently legible to reproduce a readable photographic record after the recording process will be returned without being recorded with an explanation of what is wrong.
• The first page of the instrument must have a 2-inch border at the top of the page and 1-1/2-inch border along the other three sides.
• Per ORS 93.040, the following land use statement is required on all deeds:
  BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE PERSON TRANSFERRING FEE TITLE SHOULD INQUIRE ABOUT THE PERSON'S RIGHTS, IF ANY, UNDER ORS 195.300, 195.301 AND 195.305 TO 195.336 AND SECTIONS 5 TO 11, CHAPTER 424, OREGON LAWS 2007, AND SECTIONS 2 TO 9 AND 17, CHAPTER 855, OREGON LAWS 2009. THIS INSTRUMENT DOES NOT ALLOW USE OF THE PROPERTY DESCRIBED IN THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND REGULATIONS. BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK WITH THE APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO VERIFY THAT THE UNIT OF LAND BEING TRANSFERRED IS A LAWFULLY ESTABLISHED LOT OR PARCEL, AS DEFINED IN ORS 92.010 OR 215.010, TO VERIFY THE APPROVED USES OF THE LOT OR PARCEL, TO DETERMINE ANY LIMITS ON LAWSUITS AGAINST FARMING OR FOREST PRACTICES, AS DEFINED IN ORS 30.930, AND TO INQUIRE ABOUT THE RIGHTS OF NEIGHBORING PROPERTY OWNERS, IF ANY, UNDER ORS 195.300, 195.301 AND 195.305 TO 195.336 AND SECTIONS 5 TO 11, CHAPTER 424, OREGON LAWS 2007, AND SECTIONS 2 TO 9 AND 17, CHAPTER 855, OREGON LAWS 2009.
  
• If this space is not provided you will be charged for an extra page ($5) of recording
• Document will be mailed back after recording.